5 Ways to Cut Business Costs

As a business owner, operating costs seem to increase with each passing day. This can be tough to handle, especially if the business is just starting or isn’t experiencing a lot of growth right off the bat. The solution to save more money is to cut expenses that you don’t need or can find more cost-effective alternatives for.

1. Email Only - Small expenses like stamps, envelopes, and paper can add up if you’re constantly sending out invoices, bills, and advertisements. Try to do everything through email if possible. It can also be more efficient if you create an online contact list for all your customers.
2. Stop the Print - Printing records and other business materials can be extremely expensive. Between the ink, printers, filing cabinets, and space to store everything you will spend an arm and a leg just to have your documents on file. Instead, back everything up to external hard drives. Just to be sure, also back everything up to a cloud storage service.
3. More Than Punctual - It’s important to pay all of your bills and invoices on time. However, if you pay these early enough or in full, some vendors and suppliers will offer a discount. If you have the cash on hand you could save a couple extra bucks!
4. Go VoIP - Stop paying hundreds, if not thousands of dollars for your current phone provider. Cut the phone cord and switch to a VoIP service. By using your internet to place calls, you could be saving up to half on your monthly phone bills.
5. No Travel - Why spend the money on plane tickets, cab fares, hotels, and food when you can turn a business trip into an online phone call. By utilizing your VoIP service, you can chat via phone call or webcam on an online conference. The days of roaming all over the country, or world, are in the past!

Finding ways to save your business money will allow you to reinvest that money to grow your business at a faster rate. When you decide to save money and switch to a VoIP service, contact the experts at Reliable Voice & Data Systems. To learn more, or to schedule a free estimate, give us a call at (877) 385-6657.

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Why Your Business Needs Security Cameras

If you’re the owner or manager of a business then you know how much responsibility is on your shoulders. To make some aspects of work easier and more transparent you should look to install security cameras. These pieces of technology can make running your business that much smoother.

Theft

As a business owner, one of the main goals is to create the largest amount of profit possible. Creating a large margin of profit is hard to do when theft is a problem within your business. Installing surveillance cameras is a great way to deter customers from stealing from right under your nose. Even if customers are still stealing after the cameras are installed you can forward the tapes to the local authorities.

Watch Employees

Customers should always be watched, but employees should be watched just as often. Sometimes employee theft can be worse than customer theft. As the owner or manager of a business it’s also important to keep an eye on how the day to day operations are going even if you’re not there. If employees are slacking off and not doing their jobs then that is losing the company money.

Evidence

Installing cameras can also be an insurance measure to prevent lawsuits. If there is an accident or a claim of an incident then you’ll want to have proof. Having the cameras rolling 24/7 will ensure that big brother is constantly watching over your business. If anything does happen, you’ll know who, what, when, where, why and how.

No matter the industry, all businesses should look to install security cameras to give the owners and upper management some peace of mind. When you feel it’s time to install security cameras in your place of business, contact Reliable Voice & Data Systems to schedule a free estimate. Give us a call at (877) 385-6657.

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How to Start Using VoIP Phones

You’ve done your research and have come to the conclusion that a VoIP phone system is perfect for your growing business. The next step is purchasing and setting up this money-saving phone system.

Step 1: First things first, make sure you have a good internet connection. Since the phone system will use your Internal Protocol (IP) you will need to have an acceptable amount of bandwidth. This will allow for smooth, uninterrupted calls.

Step 2: Now you have to make the important decision of choosing a service provider. The provider should be able to present you with multiple options and tailor their services to your specific needs. You can choose between cloud-based, device-based, mobile, etc.

Step 3: Once you have chosen a service provider and a specific service you can get your equipment. A traditional system will involve either an ATA adapter for your current phone or a new set of special VoIP phones. However, if you’re using your computer to place calls then all you’ll need are speakers and a headset/microphone.

Step 4: If you’re using an actual telephone system then you will need to get a phone number. This can be done once your phone system has been set up with your service provider. Now you’ll be able to make and receive calls from all types of phones, not just from a computer.

Step 5: Setting everything up is usually an easy process. If you are strictly using your computer to make phone calls then all you have to do is download the software.If you are using an actual telephone then you’ll need to plug both the phone and internet router into the ATA adapter. From here you can additionally download the computer software to help tweak any current settings.

The process of switching from a traditional phone system to a VoIP phone system is a simple and smooth process. When you decide to switch over to VoIP, contact Reliable Voice & Data Systems to schedule a free estimate. Give us a call at (877) 385-6657.

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How Does VoIP Work?

If you work for a business that deals with a lot of phone calls then chances are you’ve heard of, or have used, a VoIP phone system. A voice over internet protocol system should be utilized by all businesses to cut down on costs without losing any features. Here’s how this advanced phone system works:

The Lowdown

With VoIP you are no longer using a phone company’s cables and paying their expensive rates. Instead, you’re placing calls over your internet provider’s broadband connectivity. You can use an actual phone meant for this type of phone system or you can use a softphone. A softphone is a virtual phone that is loaded onto the computer interface.

Payment

Rather than paying hundreds of dollars a month to your phone provider, you can pay a small fee to your VoIP provider. Once you pay that small hosting fee all you have to do is purchase the phones and continue paying your broadband internet. You can cut your phone bill costs in half or even more!

Features

• Caller ID
• Call Waiting
• Three-Way Calling
• Call Forwarding/Transferring
• Send the Caller to Voicemail
• Check Voicemail
• Review Call History
• Edit Options Via User Interface

If a VoIP system is something that your business could benefit from then it’s time to cancel your phone service! Contact Reliable Voice & Data Systems today to schedule a free estimate. Give us a call at (877) 385-6657.

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