How To Create A Workspace At Home

Did you recently start working from home? If so, one of the first things you should do is create a designated workspace for yourself. Continue reading to learn more about setting up a home office.

Convert A Spare Room Into Your Home Office

Is there a room in your home that does not serve a specific purpose? If so, it is a good idea to turn this room into your home office. Having a home office is the ideal scenario because it will provide you with separation from the rest of the house. 

Create A Designated Workspace

In the event that you do not have a spare room to convert into a home office, you will have to settle for a designated workspace. The most popular place to set up a temporary workspace is in a dining room. When choosing a designated workspace, be sure to choose an area of your home that is free of distractions and loud noises. 

Invest In Comfortable Office Furniture

Last but certainly not least, it is imperative to invest in comfortable office furniture. Since you will be spending a lot of time working, you might as well be comfortable during your shift! There are plenty of computer chairs that are designed with comfort in mind. 

You can stay connected to your remote workers with a VoIP phone system. If you are ready to invest in a VoIP phone system, turn to the professionals here at Reliable Voice & Data Systems for assistance. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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The Advantages Associated With Working From Home

It seems that more people than ever are now working from home. Fortunately, there are plenty of advantages that only remote workers get to enjoy. Below are some of the benefits employees can reap when they work from home.

Make Your Own Schedule

When you work in an office, employees usually stick to a predetermined work schedule of 8 hours a day. Working from home gives you the opportunity to make your own schedule. This kind of flexibility allows you to get work done when it is convenient for you. 

Save Money On Commuting Costs

Commuting to work every day can cost you a pretty penny. This is especially true if you have to travel far to get to your office. Luckily, your long and costly commute will become a thing of the past when you work from the comfort of your own home!

Host Video Calls Instead of In-Person Meetings

There are still ways to interact with your colleagues when you are not physically at the office. For instance, video calls can satisfy the same goals of an in-person meeting. After all, a video call enables you to see and chat with your co-workers.

A VoIP phone system can help your remote employees communicate both internally and externally. Our experts can find the ideal VoIP phone system for your business. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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Ways To Prepare For A Video Job Interview

Do you have a video job interview in the near future? If you can relate, it is imperative that you prepare for it. Below are some tips that will help you ace your next interview.

Do A Mock Interview 

One of the best ways to prepare for your interview is to do a mock interview. To do this, have a family member or friend to ask you common interview questions. This will give you the opportunity to evaluate your ability to answer difficult work-related questions. 

Send Documents Ahead Of Time

Prior to the video interview, be sure to send the necessary documents over to the interviewer. This can include your portfolio, cover letter, and resume. That way, the interviewer can take a look at your work samples and qualifications ahead of time. 

Make Sure Your Video Camera Works

Experiencing technical difficulties during a video interview will not leave the interviewer with a great first impression. In fact, it can make you look unprofessional. To prevent this from happening, make sure your video camera and microphone work properly.

Having a VoIP phone system can allow your employees to conduct video interviews with potential candidates. The professionals here at Reliable Voice & Data Systems can help you choose a VoIP phone system that is perfect for your business. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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Tips For Reducing Distractions When Working From Home

Working from home can be challenging for a number of reasons. One of the biggest hurdles remote workers face is the fact that there are so many distractions at home. Below are some tips that can help you reduce these distractions so you can get your work done.

Create A To-Do List

Did you recently start to work from home? If so, be sure to create a to-do list each day. Having a list of specific tasks to perform will give you less time to focus on distractions.

Listen To Music

Hearing background noise when you are trying to work can make it very difficult to concentrate. If you hear a lot of background noise in your home office, consider listening to music in an effort to tune everything out. Best of all, it can also help improve your productivity levels.

Take Breaks

When you have the ability to work from home, you may have the flexibility to create your own working hours. It is all about finding a schedule that works for you. Scheduling in some time to take a break will help you focus more intently when you get back to work. 

A mobile VoIP phone system can make it possible for your employees to work from home. If you would like to invest in a VoIP phone system, turn to the professionals at Reliable Voice & Data Systems for assistance. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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Ways To Combat The Pitfalls of Telecommuting

Telecommuting to work is not as easy as it looks! There are certain pitfalls that are associated with working from home. Continue reading to find out what they are and learn new ways to combat them.

Missing The Social Interactions From Your Colleagues 

Working from home could make you realize how much you appreciate and miss your colleagues! If you can relate to this, it is imperative to stay in touch with them in other ways. You can fill this void with emails, phone calls and video calls. 

Securing Child Care For Your Kids

If your children are home from school during this time, they will look to you to take care of them. However, this is extremely difficult to juggle when you are supposed to be working as well. In these circumstances, it is okay to ask your spouse or a family member to take care of your children during normal working hours. 

No Distinction Between Work & Family Life

They say you should leave work at the office. However, this is easier said than done when your office is in your house! To establish a distinction between your professional life and personal life, let your family members know what hours of the day you will be working. 

Would a mobile VoIP phone system allow your employees to work from home? If that is the case, the professionals at Reliable Voice & Data Systems can help you choose the best mobile VoIP phone system for your business needs. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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Helpful Tips For Working From Home

In light of recent events, there are a lot of people who have started to work from home. Are you one of them? If so, below are some tips that will help you work remotely.

Stick To A Schedule

When you work from home, it is important to make clear distinctions between your professional and personal lives. You can accomplish this by working within a certain set of hours during the day. That way, you can achieve a healthy work/life balance. 

Designate Your Office Space

Having an office in your home can really come in handy in times like these. However, there are plenty of workers who do not have a dedicated office. If that is the case for you, you can create an office space for yourself with a desk and a computer. 

Communicate With Your Colleagues

Working from home can cause people to feel alone. After all, they will no longer be able to enjoy the company of their colleagues as they would in the workplace. To compensate for this, be sure to communicate with your coworkers via phone calls or video calls. 

A VoIP phone system can keep you connected to your employees as they work from home. The professionals here at Reliable Voice & Data Systems are ready to help you find the perfect VoIP system for your business. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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How A VoIP Phone System Can Increase Productivity At Work

There are only so many hours in a day. That is why there is such an emphasis on being as productive as possible during working hours. Keep reading to discover how using a VoIP phone system can help employees be more productive during the workday.

Save Time

If your employees have multiple voicemail accounts, they will most likely waste precious time checking their inbox for messages. Luckily, a VoIP phone system can collect voicemail messages from multiple inboxes. In the end, this streamlined approach can help your employees save time.

Better Customer Experience

Customers who are calling your business do not want to wait around for someone to answer the phone. Instead, they want to get the answer to their question or concern immediately. An automated VoIP phone system can give your customers the solutions they have been looking for in a matter of moments. 

Remote Access

It is becoming more and more common for people to work from home or work while they are traveling. VoIP phone systems have helped make this a reality. After all, VoIP phone systems can be accessed remotely.

Do you suspect that your traditional phone system is preventing your business from reaching its full potential? If so, the professionals here at Reliable Voice & Data Systems are ready to help you find a VoIP phone system that is right for your business. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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How Remote Workers Should Approach Conference Calls

Making your presence known on a conference call with plenty of participants can be challenging. This is especially true for those who work remotely. Below are some ways remote workers should approach conference calls.

Avoid Technical Difficulties

Technical difficulties can prevent you from logging into the conference call and no one wants that. Prior to the call, make sure that you know the phone number to dial into and the access code you will need to enter. Once you have joined the call, be sure to mute your line when you are not the one talking.

Give Your Undivided Attention

It goes without saying that remote workers are in a different location than everyone else on the call. However, this environment could be filled with distractions. Do your best to get rid of these distractions so you can give your undivided attention to the conference call. 

Add To The Conversation

Often times, being out of sight lends itself to being out of mind. You can turn this phrase on its head by speaking up on the call at the appropriate time. People usually wait until the end of the call to ask questions or add comments. 

Is your current phone system not equipped to handle the needs of remote workers? If this rings true for you, turn to Reliable Voice & Data Systems to help you find one that does. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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Best Practices For VoIP Phone Systems

Do you have a VoIP phone system? If you can relate, it is imperative to use it properly. Below are the best practices for VoIP phone systems.

Have Enough Bandwidth

If you do not want call quality to suffer with a VoIP phone system, ensuring that you have enough bandwidth is a must. After all, you must have sufficient bandwidth to handle the VoIP traffic. Having enough bandwidth can reduce the likelihood of encountering packet loss and jitter.

Get The Right Network Monitoring Software

In addition to having enough bandwidth, you will also need to have the right network monitoring software for a VoIP phone system. This will allow you to monitor the entire network. Installing this type of software lets you identify and fix any potential issues that arise within the system.

Obtain Adequate Support

It is vital to have an infrastructure that supports your VoIP activity. To accomplish this, make sure that each VoIP phone has its own Ethernet cable. This physical infrastructure support is especially important for smaller networks.

Would you like to have a VoIP phone system installed for your business? If so, turn to the professionals here at Reliable Voice & Data Systems. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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Misconceptions About VoIP Phone Systems

They say that you should not believe everything you hear. This philosophy applies to VoIP phone systems because there are so many misconceptions about them. Keep reading to find out what they are.

VoIP Calls Are Sent Over Public Internet

Some people are exposed to the idea that VoIP calls are usually sent over the public Internet. However, a lot of businesses that have VoIP phone systems rely on private IP connections for these calls. This ensures that your calls stay private. 

Regular Voice Calls Are Not Transmitted Through IP Networks

In a similar vein, there are a lot of people who believe that traditional voice calls are not transmitted through IP networks. Nonetheless, most telecommunication companies utilize IP networks. This is due to the fact that IP networks can more efficient when it comes to transferring data. 

The Call Quality On A VoIP Phone Is Mediocre

This misconception could not be further from the truth! The call quality on a VoIP phone is just as good, if not better than traditional call quality. Better call quality can be chalked up to advanced audio technologies that come with a new VoIP phone system.

If you think your business could benefit from having a VoIP phone system installed, what are you waiting for? The professionals here at ReliableVoice & Data Systems can help you find the VoIP phone system that works for your business needs. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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VoIP Phone Features That Can Benefit A Small Business

Looking for new ways to improve your small business? If so, you are in luck! Below are some VoIP phone features that can benefit small businesses.

Call Screening Feature

The call screening feature of a VoIP phone system allows you to see who is calling. That way, you can determine whether or not you need to take the call immediately or let it go to voicemail. This will help your employees manage their time more efficiently. 

Conferencing Feature

Conferencing features are a must for those who spend their workdays attending or hosting conference calls. Advanced conferencing features let you send invitations and mute lines. These tools can help your next conference call run smoothly. 

Do Not Disturb Feature

When you will be away from your desk for an extended period of time, it is a good idea to use the do not disturb feature. Doing this will automatically send any incoming calls to your voicemail inbox. It is one less thing you need to worry about when you are going into a long meeting. 

If your business phone system is on its way out, consider purchasing a VoIP phone system. The professionals here at Reliable Voice & Data Systems are ready to help you find a phone system that is beneficial for your small business. To learn more, or to schedule a free estimate, give us a call at (877) 385-6657.

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The Benefits of Video Conference Calls

Video conference calls are becoming more prevalent in the workplace. They are especially helpful for businesses that have multiple office locations. Below are some of the benefits you can reap from conducting video conference calls.

More Interaction
On a video conference call, all of the participants will be able to see each other. This makes video calls more engaging and interactive than an audio phone call. In addition, employees will be less likely to do other work when they are on full display. 

Visual Learning
Some people identify as visual learners. In other words, they learn information more efficiently through visuals. Even if you do not identify as a visual learner, visuals help people remember the key points discussed during a video conference call. 

Connect Teams To One Another
When a business has different offices, it is important to make sure all of your employees are on the same page. Video conference calls can connect teams to one another. After all, it is the next best thing to face-to-face communication. 

A VoIP phone system can make video conference calls a reality at your business. We can help you find a VoIP phone system that addresses all of your wants and needs. To learn more, or to schedule an appointment, give us a call at (877) 385-6657.

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How A VoIP Phone System Can Increase Productivity At Work

There are plenty of distractions in the workplace that can prevent you from getting work done. If you know this all too well, there is something you can do about it! Keep reading to discover how a VoIP phone system can boost your productivity at the office.

Less Frequent Technical Issues

Does your phone system experience frequent technical problems? If so, getting these issues fixed can take precious time out of your work day. Fortunately, a VoIP phone system will experience fewer technical issues than a traditional phone system. 

Handle Incoming Calls Efficiently

Throughout the work day, you may get swamped with an overwhelming amount of incoming calls. If this is the case for you, it is imperative to manage this calls in an efficient manner. The virtual assistant feature that comes with a VoIP phone system can direct callers to the right individual or department. 

Turn Voicemails Into Emails

If you spend your work days in long meetings, it is very possible that you are missing calls from customers or clients. It is no secret that listening to all of your voicemails can be a time-consuming activity. Luckily, a VoIP phone system can transcribe voicemails into emails for you.

Turn to the professionals at Reliable Voice & Data Systems for all of your telecommunication needs. We can help you find the VoIP phone system that is ideal for your particular business. To learn more, or to schedule an appointment, give us a call at (877) 385-6657.

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Advice For Looking Professional On Video Calls

Do you have an upcoming video call on your work calendar? If you can relate, you will want to make sure you look your best! Below are some tips that will help you present yourself in a professional manner on the call.

Dress For Success
Since the participants of the call will be able to see you, it is crucial to dress for success. Wearing professional attire can allow you to feel more confident. When you look good, you feel good!

Select A Neutral Background
It is also important to note that the other people on the video call will be able to see your surroundings. Therefore, do your best to have a neutral background. That way, people will not get distracted by it.

Make Sure You Have Good Lighting
Good lighting is a must for all video calls. After all, the point of a video call is to be seen! It is a good idea to steer clear of fluorescent lights whenever possible. 

A VoIP phone system can help you have video conference calls with ease. The experts here at Reliable Voice & Data Systems can help you find a VoIP phone system that is perfect for your particular business. To learn more, or to schedule an appointment, give us a call at (877) 385-6657.

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How To Get The Most Out Of A VoIP Phone System

More and more businesses are switching to over to VoIP phone systems. VoIP phones can take your business to the next level if you know how to use them to their fullest extent. Below are some tips that will help you accomplish that goal. 

Pick The Right Plan
Whenever you are making a big purchase, it is imperative to do your research. The same rules apply when picking a plan for a VoIP phone system. Be sure to choose a VoIP plan that will be able to handle your call volume. 

Have A Fast Internet Connection
Since VoIP transmits voice data over the Internet, make sure your Internet connection is up for the challenge. Neglecting to do so will only result in complications. This can be avoided if you invest in a high-speed broadband Internet connection.

Invest In Hardware
It is possible that your current phone system can incorporate VoIP technology. However, this is unlikely if you have an older phone system. Our expertise can help ensure that you do not overspend on hardware. 

If you are intrigued by the idea of having a VoIP phone system installed for your business, turn to the professionals here at Reliable Voice & Data Systems. We can help you find one that is right for your business needs. To learn more, or to schedule an appointment, give us a call at (877) 385-6657.

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Productivity Hacks for Remote Workers

There are people all over the country who work remotely. Are you one of them? If so, keep reading to learn about productivity hacks that are specifically designed for remote workers.

Dress Appropriately
Remote workers should still get dressed for work in the morning. After all, doing your work in your pajamas is not a good way to get yourself motivated. Remember to dress for the job you want, not the job you have. 

Stick To A Set Schedule
Remote workers have the luxury of working whenever it is convenient for them. Regardless of when you prefer to work, it is important to establish a set schedule. Having a routine will help you hunker down and get more work done.

Create A Workspace
It is imperative to have a distinct workspace when you work from home. This is especially crucial because you will be spending a lot of time there! Workspaces usually consist of a computer, a desk and a comfortable chair.

VoIP phones are perfect for businesses with remote workers. If you are interested in having a VoIP phone system installed at your business, turn to the professionals here at Reliable Voice & Data Systems. To learn more, or to schedule an appointment, give us a call at (877) 385-6657.

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Body Language Tips To Keep In Mind During A Video Interview

Having a video interview with a potential employer means that you will be on full display. They will be paying close attention to your body language. Below are some tips that can help you present yourself in a professional manner.

Establish Eye Contact

It is crucial to establish eye contact with the person who is interviewing you.  Not only will it confirm that you are being truthful in your answers, it will also show that you are confident. To do this on a video call, be sure to look directly into the camera. 

Sit Up Straight

Proper posture is another essential element to master when it comes to your body language. After all, hunching over can insinuate that you are not excited about this job opportunity. That is why it is so important to sit up straight throughout the entire interview. 

Refrain From Crossing Arms

Some people have the tendency to cross their arms during a conversation. However, this will send a message to the interviewer that you are being defensive. You can show that you are open-minded by keeping your arms by your side. 

If your VoIP phone system is preventing you from making calls to potential employees, it is time for a new one. Turn to Reliable Voice & Data Systems for your telecommunication needs. To learn more, or to schedule an appointment, give us a call at (877) 385-6657.

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