Monday, February 19, 2018

What Fiber Optic Cables Can Do For Your Business

There are a few different aspects that play into how fast your internet speed is. It is important to consider the physical components that allow you to connect to the internet, which include copper and fiber optic cables. Today, we will focus on the power of fiber optic cables and what they can do for a business.

The Need For Speed
When comparing the speed of copper cables to fiber optic cables, the latter takes the lead. In fact, fiber optic cables almost travel at the speed of light! This is due to the fact that fiber optic cables utilize photons and copper cables have electrons. If you want a fast internet speed, opt for fiber optic cables. 

Less Interference
If copper wires are installed incorrectly, it can result in electromagnetic currents. Unfortunately, this can make a network go haywire. Fiber optic cables do not have this problem because they do not conduct electricity. A system of fiber optic cables can experience less interference and down time than a system of copper wires. 

Built To Last
Copper wires have been known to break easily. Luckily, fiber optic cables are more durable and resistant than copper wires are. This is beneficial because they will need to be replaced less frequently. For many business owners, fiber optic cables are the more cost-effective alternative.

Fiber optics are the future of cabling and every business should look to replace their current copper wires with it. When you need your current cabling replaced and restructured, contact Reliable Voice & Data Systems. To learn more, or to schedule a free estimate, give us a call at (877) 385-6657.

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Ways To Keep Remote Workers Happy

February 25th marks the start of Telecommuter Appreciation Week! If you are an employer who manages remote employees, keep reading. Below are some tips that can keep telecommuting employees happy

Communicate Effectively
Since telecommuters rarely make their way to a physical office, effective communication via emails or phone calls is crucial. It is vital for employers to establish an atmosphere that resembles a virtual team. That way, telecommuting employees will feel empowered to speak up about upcoming projects or work-related obstacles they are facing.

Establish A Healthy Work-Life Balance
A lot of telecommuters work from home, which can make it difficult for them to separate work from their personal lives. This is especially true for remote workers who do not have set work hours. Often times, these employees feel the need to always be on call. To prevent this from happening, encourage remote workers to take vacation time. It can help promote a healthy work-life balance. 

Assess Productivity
It is easy for remote workers to get feel isolated. Without an office to go to and colleagues to socialize in-person with, productivity can take a nosedive. That is why it is so important for an employer to keep track of a telecommuter's engagement level. When a telecommuter is responsive and talkative during meetings, it is an indication that they are happy.

Do you manage remote employees? If so, opt for our VoIP hosted solutions. That way, your remote workers will be able to have the same functionality as your local workers. No matter what your communication needs are, Reliable Voice & Data Systems can help. If you are interested in our services and want to learn more, give us a call at (877) 385-6657 or visit our website.

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How To Transfer Data To The Cloud

These days, it seems that everything is going digital. Businesses of all shapes and sizes are turning to the cloud to store their data. If it is time for your business to make this move, continue reading. Below are some steps you can take to ensure that the process goes smoothly.

Set A Goal
Before you move all of your business' data to the cloud, be sure to set a goal for the migration. Once the goal has been established, you can pick the platform that will get the job done right. That way, you can be confident in the choice you have made. 

Work With Experts
Not just anyone will be able to ensure that the data migration to the cloud is successful. It is imperative to choose skilled workers for this task. Our expertly trained employees here at Reliable Voice & Data Systems are well-versed when it comes to cloud systems.

Have Patience
They say that patience is a virtue. This expression applies when it comes to transferring data to the cloud! The migration could take some time, so be patient during this process. Attempting to speed up the process could lead to a loss of information and data. In this scenario, slow and steady wins the race. 

Are you interested in transferring to a cloud based business telephone system? If so, you have come to the right place! We can help your business stay on the cutting edge of technology.  To learn more or to schedule a free estimate, give us a call at (877) 385-6657We deliver all work within budget and on time.

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How To Avoid Communication Mistakes In The Workplace

When you are in the workplace, it is essential to represent yourself in the most professional way. One area of your behavior that cannot be overlooked is your communication skills. There are certain communication errors that you should strive to avoid at all costs. To find out what they are, keep reading.

Email Correspondences
For some people in the workforce, a majority of communication at work takes place via email. Unfortunately, emails can be taken the wrong way since the reader cannot see your body language or hear the tone in your voice. To steer clear of any miscommunications, remember to be straightforward and direct with the language you use.

Nonverbal Gestures
It may seem ironic that your body language speak louder than words! Nonetheless, it is true. The nonverbal gestures you make can say a lot about how you feel. For example, looking around the room during a meeting can insinuate that you are mentally checked out and not listening to the speaker. Making eye contact with your colleages and nodding at the appropriate times can send the message that you are listening and absorbing the information.

Phone Conversations
When you are talking to someone on the phone, they can hear the tone of your voice, but they cannot see your body language. A sarcastic comment may not be well-received on the phone because the listener cannot see the accompanying nonverbal gestures. Since this can be interpreted as a rude remark, do not use dry humor when you are on the phone with colleagues or clients.

If your phone system is on the fritz, it is time to upgrade your equipment. At Reliable Voice & Data Systems, we have a variety of phone systems that will take your internal and external communication to the next level. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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Ways To Optimize A Network for VoIP Phone Systems

There are some businesses out there that adapt a VoIP phone system without integrating it with their exisiting infrastructure. Clearly, this a big mistake. If you would like to avoid this fate and learn how to optimize your network for VoIP, keep reading.

Analyze Bandwidth & Connection
First things first--be sure to assess how much bandwidth you will need. This can be determined by the amount of phones you have and how many calls you make. Once you have an idea of how much bandwidth you'll need, consider the strength of your internet connection. A faster internet connection will allow you to have more high quality VoIP calls.

Upgrade Any Outdated Equipment
Does the equipment in your office look ancient? If you can relate, it is time to replace your outdated equipment immediately. Upgrading to a better router can make all the difference. That way, when a new VoIP phone system is installed, it will go off without a hitch. After all, you cannot teach old equipment new tricks!

Consider How Your VoIP System Will Be Used
Some small businesses forget that VoIP systems do not only allow you to make phone calls. They also let you conduct video conferences, send emails, make file transfers and browse the web. If a business owner does not take these other uses into account, it can stretch the bandwidth too thin and cause problems. As you can see, it is important to be realistic about how the VoIP system will be utilized prior to installation.

There is no doubt that improving communication infrastructure can take your business to the next level. In order to have the best experience possible on the phone, contact Reliable Voice & Data Systems to learn more about VoIP phone systems. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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Friday, February 9, 2018

Tips For Choosing The Best CCTV Security Camera System

The security of a business is not something to be taken lightly. Rather, it is an aspect that business owners need to adjust on a continual basis. Luckily, CCTV security cameras can help improve a business' security measures. If you are in the market for a new CCTV security camera system, below are some tips on how to choose the best one. 

IP or Analog Cameras
There are two different types of CCTV security cameras. Before you start your search for the right system, decide if you would like to have an IP or Analog camera. IP cameras, also known as Internet Protocol cameras, tend to be more advanced and have features that analog cameras lack. It is no surprise that analog cameras may be more cost-effective.

Storage Capacity
It is also important to consider how your video footage will be stored. Some systems allow you to upload and store footage to the cloud. That way, you can access footage that has already been recorded. This is convenient for business owners who would like to view the footage from a remote location, as long as they have internet access.

High Resolution Images
When it comes to video recordings, resolution matters! If the resolution of your CCTV camera is too low, it can be hard to decipher facial features or other small but important details. To avoid this altogether, make sure the CCTV camera you purchase produces high resolution images. You will be able to see everything clearly that occurs at your business location. 

Would you like to have CCTV security cameras installed? If so, turn to Reliable Voice & Data Systems. We offer a full line of video cameras. To learn more about our services, give us a call at (877) 385-6657.

How To Protect Your Data

It is Love Your Data week! In honor of this observance, it is crucial for businesses to keep their data safe. Even large and well-known companies have fallen victim to data breaches. Fortunately, there are ways to prevent this. Continue reading to see what steps you can take to protect your business' data.

Create Strong Passwords
Do not make it easy for hackers to get into your accounts! Some people do not realize this and opt for a short password that is easy to remember. However, this can backfire if a hacker is able to crack the code. Take the time to create a complex password that is not obvious. Strong passwords usually contain capitalized letters and numbers.Best of all, a strong password can help keep hackers out of your account.   

Connect To Secure Networks
WiFi can be a a wonderful thing. Nonetheless, it can also lead to a loss of privacy and expose sensitive business information to the masses if you are not careful. To prevent this from happening, do not connect to unsecured WiFi networks. It is better to be safe than sorry!

Data Encryption
One of the best ways to secure your data is through data encryption. Simply put, data encryption occurs when the data within your computer system is translated into a secret code. This process makes it very difficult for hackers to decipher critical business information. It is just another way to outsmart those hackers. 

If you are looking for strategies to reduce the risk of a data breach at your company, turn to Reliable Voice & Data Systems. Our computer network cabling services can help ensure that your data stays safe. To learn more, or to schedule a free estimate, give us a call at (877) 385-6657.

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Important Features To Consider When Purchasing A Business Phone System

There are plenty of phone systems out there. While it is nice to have a lot of options at your fingertips, it can also be hard for business owners to narrow down the search. If you are on the quest to find the right phone system, there are a few features that can be beneficial for businesses. Keep reading to find out what they are. 

Conference Calling
It is easier than ever to do business with clients that live in different geographic areas. This is made possible due to conference calls. If you are a business owner who relies heavily on conference calls, make sure you purchase a phone system that allows you to connect with multiple callers. 

Auto Attendant
When making a call to a business, it has become commonplace to be greeted by an Auto Attendant. This recording usually supplies the caller with a list of options to better direct their call. In some cases, there may even be a directory of the employees' extensions. This can make it easier for callers to get the information they need or to be connected with the right point of contact. 

Voice Mail
In the event that a customer or client calls your business outside of your hours of operation, it is imperative to have a voice mail option. That way, they can leave a message on the machine. Callers may get agitated if the voice mail feature is not available. Do not let this happen at your business!

If you are ready to take the plunge and upgrade your business' phone system, turn to Reliable Voice & Data Systems. We have a variety of phone systems that will take your internal and external communication to the next level. To learn more or to schedule a free estimate, give us a call at (877) 385-6657.

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